ROLE SUMMARY

The Job holder will be responsible for administrative support staff; coordinate assigned activities with other divisions and outside agencies; and provide highly responsible and complex administrative support.

 Duties and Responsibilities

(i)    Managing the transport services’ expenditure within the agreed budget, and in line with the Transport policy;

(ii)   Adjusting transport schedules and resources to meet the changing demands;

(iii) Managing vehicles in liaison with the Assistant Manager and administration to determine the most efficient and effective use, and replacement strategy, and ensure compliance with legislation and guidelines;

(iv) Ensuring appropriate utilization of vehicles and fuel;

(v)  Managing the renewal of applicable licenses for the organization’s fleet of motor vehicles;

(vi) Authorizing minor repairs within the approved limits and ensuring that the repairs and maintenance are done;

(vii)Ensuring all organization vehicles are insured at all times;

(viii) Obtaining authorization from the Manager Administration to value vehicles that

(ix) are due for replacement and work out the cost implication of replacing them and buying additional vehicles requested by departments;

(x)  Preparing schedule of the type of vehicles to be purchased, organizing for valuation by Ministry of Roads or AA, obtaining approved schedule of procurement from Ministry of Public Works and rationalizing proposal for replacements in line with a valuation report and approved procurement schedule; and

(xi) Ensuring safe custody of car keys and logbooks.

(xii)Coordinating the process of obtaining data on Organization Assets from various departments;

(xiii) Preparing specifications of insurance requirements in preparation for tenders;

(xiv) Coordinating Mail office and switchboard operations;

(xv)Collating staff requirements for furniture and office equipment, purchase and maintenance;

(xvi)  Ensuring the provision of publications to Senior officers;

(xvii)  Ensuring renewal of Insurance contracts;

(xviii) Initiating disposal of idle assets;

(xix)Approving requisition for cleaning material and ensuring that cleaning services within the organization offices are provided; and

(xx) Ensuring reception and tea services are provided.

 Requirements for Appointment

(i)  Served for a cumulative service period of six (6) years, three (3) of which must be at the Position of Administrative Officer or in a comparable position;

(ii)   Bachelor’s Degree in any of the following disciplines; Human Resource Management, Business Administration, Social Sciences, or a related field from a recognized institution;

(iii) Membership to a relevant professional body in good standing;

(iv) Proficiency in computer applications; 

(v)  Fulfill the requirements of Chapter 6 of the Constitution; and

(vi) Shown merit and ability as reflected in work performance and results.

MODE OF APPLICATION

Applications should be submitted to us as follows:

i. Visit our recruitment platform https://jobs.ajglobalconsult.com and click the (jobs

Section to access the specific job) or directly click  https://jobs.ajglobalconsult.com/ and make an online application.

OR

ii. Submit a copy of your application complete with your curriculum vitae and accompanying documentation to recruitment@ajglobalconsult.com  

OR

iii. Send your application complete with your curriculum vitae and accompanying documentation by post to the address below:

Directorate of Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

All responses should be clearly marked with the reference

of the advert appearing in the job portal, https://www.ajglobalconsult.com/

The application should be received on or before 6th March 2025 at 1700hrs and only shortlisted candidates will be contacted and invited for interviews.

NB: By Applying, you consent that the Consultant or the Employer may reach out to any relevant reference cited in your application, your Past Learning Institutions, and any state organ in line with Chapter 6 of the Kenyan Constitution. You also consent that your data will be used specifically to make this process successful but in line with the Data Protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Phone Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp),

+254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the National Employment Authority of Kenya for Local and International Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers