ROLE SUMMARY

The Job holder will ensure security and safety of all records and documentation including guiding on records creation, disposal, maintaining, and updating records thus enabling the realization of the organization’s mandate.

 Duties and Responsibilities

(i)  Maintaining files in good order and ensuring information is secure;

(ii)  Filing of all correspondences in respective files;

(iii)  Coding files and documents for easy identification and retrieval;

(iv)   Controlling access to the filing room;

(v)   Distributing requisitioned files and follow up on delayed returns;

(vi)  Recording and monitor the movement of files to and from the registry;

(vii)   Providing all files needed within and outside the organization to the authorized staff;

(viii)  Ensuring that data contained in the files is correct and certified where necessary;

(ix)  Archiving all old files Archiving guidelines; 

(x)  Recording all mail accordingly before distribution; and

(xi) Scanning and index information and incoming mail where required before filing or distribution.

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 Requirements for Appointment

(i)   Served for a minimum period of three (3) years at the grade of Records Management Officer or a comparable position;

(ii) Bachelor’s Degree in Record Management, Archiving, or Information Science or relevant and equivalent qualification from a recognized institution;

(iii) Proficiency in computer applications;

(iv)          Fulfilled the requirements of Chapter 6 of the Constitution; and

(v)           Shown merit and ability as reflected in work performance and results.

MODE OF APPLICATION

Applications should be submitted to us as follows:

i. Visit our recruitment platform https://jobs.ajglobalconsult.com and click the (jobs

Section to access the specific job) or directly click  https://jobs.ajglobalconsult.com/ and make an online application.

OR

ii. Submit a copy of your application complete with your curriculum vitae and accompanying documentation to recruitment@ajglobalconsult.com  

OR

iii. Send your application complete with your curriculum vitae and accompanying documentation by post to the address below:

Directorate of Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

All responses should be clearly marked with the reference

of the advert appearing in the job portal, https://www.ajglobalconsult.com/

The application should be received on or before 6th March 2025 at 1700hrs and only shortlisted candidates will be contacted and invited for interviews.

NB: By Applying, you consent that the Consultant or the Employer may reach out to any relevant reference cited in your application, your Past Learning Institutions, and any state organ in line with Chapter 6 of the Kenyan Constitution. You also consent that your data will be used specifically to make this process successful but in line with the Data Protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Phone Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp),

+254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the National Employment Authority of Kenya for Local and International Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers