ROLE SUMMARY

The Job holder will provide administrative services.

 Duties and Responsibilities

(i)    Preparing and processing documents;

(ii)   Composing correspondences for the respective Officer’s signature;

(iii) Formatting, proofreading and assembling correspondence reports;

(iv) Arranging for photocopies and telephone ‘callbacks’ where necessary;

(v)  Screening and forwarding calls, re-routing calls, taking messages and scheduling appointments;

(vi) Maintaining the Officer’s diary, coordinating schedules of meetings, appointments, arranges meeting venues and prepares meeting files;

(vii)Managing clients’ hospitality and providing backup data as needed;

(viii)  Responsible for the filing and retrieval system;

(ix) Management of office materials and stationery through purchase requisition, and managing imprest for office use; and

(x)  Ensuring the security of office records, equipment and documents including classified materials.

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 Requirements for Appointment

(i)    Served for a minimum period of three (3) years at the Grade of Office Administrator or a comparable position;

(ii)   Bachelor's Degree in Secretarial Studies or a Bachelor’s in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

(iii) Proficiency in computer applications; 

(iv) Fulfilled the requirements of Chapter 6 of the Constitution; and

(v)  Shown merit and ability as reflected in work performance and results.

MODE OF APPLICATION

Applications should be submitted to us as follows:

i. Visit our recruitment platform https://jobs.ajglobalconsult.com and click the (jobs

Section to access the specific job) or directly click  https://jobs.ajglobalconsult.com/ and make an online application.

OR

ii. Submit a copy of your application complete with your curriculum vitae and accompanying documentation to recruitment@ajglobalconsult.com  

OR

iii. Send your application complete with your curriculum vitae and accompanying documentation by post to the address below:

Directorate of Human Resource Division

A&J Global Ltd

P.O Box 852-00618 Ruaraka, Nairobi

All responses should be clearly marked with the reference of the advert appearing in the job portal, https://www.ajglobalconsult.com/

The application should be received on or before 6th March 2025 at 1700hrs and only shortlisted candidates will be contacted and invited for interviews.

NB: By Applying, you consent that the Consultant or the Employer

may reach out to any relevant reference cited in your application, your Past

Learning Institutions and any state organ in line with Chapter 6 of the Kenyan

Constitution. You also consent that your data will be used specifically to make

this process successful but in line with the Data Protection Act of Kenya.

For Information and Queries contact admin@ajglobalconsult.com/

Phone Contacts

+254113386283 (Normal Calls), +254 726241095 (WhatsApp),

+254 741 139018 (WhatsApp)

A&J Global Limited is a Licensed Recruitment Agency by the

National Employment Authority of Kenya for Local and International Recruitment and also Licensed by the Kenya Maritime Authority For the Recruitment of Seafarers